Employee referrals are an excellent source for candidates. It is less costly and decreases the hiring time compared to other sources. Moreover, employee referral candidates acclimate better and faster than other workers and tend to stay longer. But often, employees refer the same candidate for a position, and if unchecked, it creates duplicates in the employee referral system. Let’s discover the ways to prevent duplication of employee referrals and complexities using strategies and employee referral software.
How to prevent or remove employee referral duplicates?
In an employee referral system, duplicates can be removed in a few different ways:
1) Introduce a system of unique referral codes.
Create a unique referral code for each employee at the beginning of the referral process in the employee referral software. This code can be entered by the employee when submitting their reference. It guarantees that the right employee receives the referral bonus or payment in the proper manner and makes each referral distinct and easy to find.
Employee referral systems should be able to identify or prevent duplicate referrals. It should be able to immediately compare the resumes and individual data like contact details to spot duplicates. It can set the rules, such as if specific data points or specific numbers of data points match, the system will prevent submission or generate an alert to the users.
2) Develop a transparent referral policy.
If you currently have specific policies to handle duplicate referrals, ensure all staff are aware of them and that they are familiar with these regulations. If not, modify your referral policy to handle duplicate referrals and related complications, like whom to award the referral bonus. It can aid in avoiding any ambiguity and ensure the process is open and fair.
3) Establish a referral bonus program.
Create a referral bonus scheme that acknowledges staff for successful recommendations to prevent double referrals. They will be inspired to prioritize quality over quantity and unique referrals.
4) Track and evaluate your referral system
Review the referral system frequently and monitor for any unusual activity with referral tracking software. An employee referral software will assist you in locating and resolving any potential duplicate referrals with real-time alerts and analytics.
5) Establish a Powerful Employee Referral Program
A robust employee referral program and employee referral software is a need for hiring top talents without any hindrance. There are plenty of choices, but choose one that includes the following features:
- Automated monitoring and reporting: A strong referral program would track and report each referral automatically, ensuring that they are appropriately acknowledged and awarded and that there are no duplicates.
- Real-time monitoring: Employ a referral system enabling the hiring team to follow submitted referrals in real-time and rapidly detect duplicates or other referral concerns.
- Referral Lifecycle Management: Search for an employee referral tool that gives you total insight into submitted employee referrals. It will enable you to fill the post effectively and handle the candidates well.
- Records and sources candidates: Ensure that your employee referral software stores the resume of the candidate even if they are not hired. It will assist you in creating a database of potential candidates for future use.
- Integrating with the ATS: The system will filter and only process the unique referrals if there is a seamless integration with an applicant tracking system, which can assist in minimizing duplicate referrals.
Overall, a strong employee referral program may reduce the possibility of duplication while maintaining a fair, open, and effective referral process.
Hiring potential candidates from a talent pool can be a tedious task. Employees can easily come across job advertisements on their portal and upload a resume to apply for suitable positions.
Want to build an engaging workforce? Remind allows organizations to refer their friends for a job role in a one-single click. Let the employees check out your job requirements, upload the resume, and move the potential candidate to the recruitment pipeline. Use our software solution to simplify in-house hiring.
Wrap Up
The algorithm can catch the duplicates automatically by analyzing the candidate data and resumes, eliminating hours of hard work and effort of the recruiting team. So, employee referral software may assist you in minimizing duplication and raising the general effectiveness of your referral programs by offering a centralized, organized process for managing employee referrals for your entire organization.
